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QuickBooks Tips




Gifts in kind, often called “in-kind donations,” are a type of charitable donation in which, rather than giving cash to a qualifying nonprofit  NGO with which to purchase needed supplies and services, the goods and services are donated directly. In-kind donations are distinguished from cash or stock shares gifts. While some nonprofit observers have debated the advantages of in-kind donations […]

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A “Sales Lead” is a new contact that you are in the process of selling products or services to, but who has not yet become a full-fledged client. You must be able to track the prospect’s contact info and a list of steps that should be completed as a part of your sales closure. When […]

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QuickBooks is a powerful software technology that many small business managers and owners depend on to maintain their books current. But are you really deriving the maximum efficiency from your software investment?  Here are seven tips that will improve QuickBooks efficiency and maximize your optimal use of of the software. Improve QuickBooks Efficiency Tip #1 – Utilize your […]

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It’s just about that time again…the time every year when Intuit discontinues supporting an older version of QuickBooks. This is called “sunsetting” a version. As usual, it’s the version from 3 years back. So QuickBooks Pro 2010, QuickBooks Premier 2010, QuickBooks Enterprise Solutions 10, and QuickBooks for Mac 2010 will all be unsupported by Intuit […]

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Intuit is really pushing its QuickBooks Online these days, but it isn’t a product that most financial pros are confident with.    For many QuickBooks pros, using QuickBooks Desktop (for Windows, Mac is another story) for years, this is where our comfort zone is.  Intuit keeps attempting to push us out of that comfort zone.   They […]

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Recently a prospective client asked us about ‘job costing’ in QuickBooks (smart client).  She was planning on buying the QuickBooks Premier Contractor (she’s in the interior design and remodeling business) and converting the existing accounting systems. Her plan is to primarily use QuickBooks for job costing and wanted recommendations that might help her transition smoothly. There is no better […]

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No, you’ll never run out all of the Intuit QuickBooks functions and features… …. but here are some pointers on tools that extend QuickBooks’ usefulness – and save you time. Zero In On Key QuickBooks Report Figures You’ve undoubtedly created reports that were so lengthy that you got tired of scrolling up and down to […]

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Many businesses and financial professionals use QuickBooks for accounting purposes and other things like invoicing. In fact, it’s currently the most used software for accounting on the planet. However, few people know about its powerful features that can make life easier because they don’t have the time to learn all the ropes behind the software. […]

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Recently we looked at a new client’s balance sheet and saw that there were way too many accounts that gave rise to issues based on our understanding about his company.  We realized that he perhaps didn’t fully appreciate the importance of his balance sheet and how to read it. It is crucial as a business […]

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QuickBooks speed and performance is something that we all deal with. As our QuickBooks files get bigger the worse performance becomes. When you are dealing with Enterprise the typical file begins to demonstrate performance issues at around 500MB while Pro and Premier files typically show degradation around 256MB.   There are two reasons for this, […]

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Every fall, Intuit, the maker of Quickbooks, updates the software. Well, it’s that time of year and they released Quickbooks 2012 in mid September. So, what can you expect in Quickbooks 2012, and, as usual, there have been some obvious improvements: An easier start-up experience, for one. In earlier releases, to set-up company file, one had […]

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QuickBooks Support receives questions on many topics from persons who need support with their Intuit software.  This is the Best 10 Technical Q & A for Summer 2011 combined with links to the best particular Intuit Knowledge Base post. The more that Intuit ProAdvisors know about their QuickBooks software products, the better they can service […]

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Many businesses are effectively endangering their cash flow management by using cash basis accounting as their primary method of tracking their day to day financial dealings.  This can develop into a serious problem. Cash basis accounting doesn’t comply with GAAP principles. Source: www.accountingdepartment.com If you’re surprised to learn that, keep reading. Even though there are […]

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If you’re a QuickBooks ProAdvisor working in the Windows world, you may shiver a bit when one of your clients say, “I just bought QuickBooks for Mac!” … and you don’t know anything about QuickBooks for Mac, right? Well, Shelly King and her QuickBooks for Mac team just launched a new online magazine this year […]

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See also – QuickBooks Tip: Reconciliation Done Right! So, you’ve done everything we previously posted about in Reconciliation, but still…. Well reconciling isn’t hard, but it doesn’t always go well. So what to do next?  First off, don’t panic. Then, keep reading. There’s loads of advice in this article by Intuit QuickBooks pro Shelly King – Note:  Though some […]

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Job costing, which is the single most important task in an estimating systems process flow, is something that is often neglected by so many start-up, small and mid-sized construction companies. Failing to job cost effectively or failing to execute it altogether, would be similar to a pilot attempting to fly a plane through thick cloud […]

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How do you let customers know they owe you money? Probably by sending invoices. And if your customers are conscientious and pay on time, that might be all you need. But it might be helpful to do at least part of your billing by dispatching statements. These forms do have their drawbacks. For example, you […]

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Located below the File / Utilities command in the QuickBooks menu tab, you will find the “Verify Data” and “Rebuild Data” commands. The importance of these commands to your overall proficiency with QuickBooks cannot be understated. What is Verify Data command? From Cynthia Huber, CQP | The Marks Group – This is a tool that QuickBooks provides […]

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Here’s a question that arises frequently during QuickBooks training: What do you do if you have an invoice that won’t be paid? And, you’ve decided to give up collection efforts?  To qualify as a bad debt it must be unable to be collected, and all reasonable efforts have been exhausted to collect the amount owed. In […]

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Do you make a phone call to your bank to find out what your checking account balance is?  Get on the right foot in your QuickBooks to make for increased accuracy from your  first QuickBooks bank reconciliation onward. When you create a new QuickBooks data file, there are two ways of establishing the opening balance […]

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