Paperless Invoicing and Green Bookkeeping

by Lynnea Bylund on October 31, 2010 · 6 comments

Cloud-based QuickBooks

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Each year companies produce tons of waste paper, most of which comes from virgin (non-recycled) pulp and is never reclaimed. This has a big negative impact on the environ and on your financial bottom line. By switching to paperless invoicing your business can save you and your customers time and money while simultaneously helping to save thousands of CO2 guzzling trees.

Sources: Hayley Smith & Niki Fears

There are a variety of great desktop publishing software choices that make creating invoices simple and easy. Additionally, you can find some very affordable software programs that are created just for this purpose and can range anywhere from $10-$40 such as My Invoices, QuickBooks Invoice Manager, and Nova’s Invoices and Estimates Pro just to name a few.

And it isn’t just paper invoices that can be replaced – E-Invoicing can revolutionize the entirety of your financial supply chain documents, including delivery notes, purchase orders, statements, remittances etc. Although this may sound like a drastic measure for your organisation, paperless invoicing works seamlessly alongside any existing invoicing systems and can also be used standalone or in conjunction with accounts payable software for an end-to-end online invoicing solution.

Paperless invoicing can save businesses as much as 57% per invoice on processing, offering instantaneous, accurate invoice delivery with faster dispute management and a reduced need for contact centre queries.

Electronic billing also allows for archiving of up to 10 years, saving time for members of staff and extensive resources that paper archives invariably take up. Account managers and finance staff have access to a real-time view of all receivables transactions that is accessible from any location 24-hours a day. Enjoy the full value of paperless invoicing and replace that wasteful ‘print-deliver-archive-dispose’ paper invoice cycle today.


1 Shelly Grant November 26, 2010 at 10:33 am

Amazing stuff. The paperless office cloud hosted work environment is coming into reach for every small business and Quickbooks user.

2 Oscar Ruisi December 5, 2010 at 9:00 pm

I am very intrigued with the paperless office cloud concept and will be calling you soon. Thank you for your excellent primer!

3 Accidental Scholar December 8, 2010 at 9:02 pm

Great information on the green-paperless cloud computing revolution. I’ve been looking for cloud hosting and paperless office solution like yours for a while now. Thanks!

4 Phlebotomy Pro December 11, 2010 at 5:56 am

Beneficial info and excellent design you got here! I want to thank you for sharing your ideas and putting the time into the stuff you publish! Great work! Our industry of medicine should have more paperless processing!

5 Joe Johnson February 4, 2011 at 1:51 am

I love it when people are so insightful. It inspires everyone to do more with our being. Green cloud hosted paperless applications, especially QuickBooks accounting, IS the future!

6 Catalyst QuickBooks Editor February 17, 2011 at 10:51 pm

Think green and paperless, always!

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